Learn How to Free Up Space in Gmail with Top 7 Methods

RIGHT NOW, HOW MANY UNREAD EMAILS DO YOU HAVE? Sixty? 6,000 people? All of those messages and attachments, whether unread, old, or archived, take up space. You might be running out of space if you use Gmail and aren’t one of those odd inbox zero folks who is always trimming and deleting emails.

Google provides customers with 15 GB of free digital storage. Everything in Gmail, Google Drive, and any uncompressed photographs in Google Photos are included. Although there is a lot of free space, it quickly fills up when you fully invest in the Google ecosystem. You won’t be able to add anything to Google Drive or send or receive emails after you’ve reached your data limit. This is more true in the case of corporate firms and marketing companies. These big-sized companies use Gmail to contact and convey the news to their customers. People share newsletters, subscription packages, and surveys. A bright example of that is Super Coupon Surveys.

With messages being transferred at such a pace the limits might occur without warning, leaving users scurrying to free up capacity. Here’s how to prevent getting into that situation. Before that let us see how you can check your available storage space. The quickest way is to Backup G Suite Emails using Gmail Backup Tool.


Log onto your Gmail account and scroll to the bottom of your inbox. You can see how much storage you’re using versus how much you have available in the lower-left corner. If the bar is largely light grey, you’re in luck; there’s still plenty of room. It’s time to roll up your sleeves if the outfit is primarily (or entirely) black.

You’ll notice in this image above that there is 85 GB of space is available out of a total of 216 GB available. That brings us to our first tip.

Methods For How to Free Up Space in Gmail in 2021

Pay Up for More Storage

I’m not a digital hoarder; I’m simply a slacker. As a result, I’ve been paying Google for extra storage for a long time so that I don’t have to continue reducing my email, Drive, and Photos collections.

Google One is the brand where Google sells storage. To see the available options, go to one.google.com/storage and scroll down a little. For the sake of comparison, I pay $30 a year for 200 GB of storage.

Is it really worth it? The other day, my brother-in-law was whining about running out of space, whining even more about having to pay for extra space, whining even more about having to pay for extra space, whining even more about having to pay for extra space, whining even more about having to pay for extra space, whining even more about having to pay for extra space, whining even more about having to pay for extra space, whining even more about having to pay for extra space, whin That’s almost exactly the pricing where it’s a no-brainer.”

If this isn’t a no-brainer for you, there are still a few other options for freeing up space without having to pay extra.

Reply No One

The simplest way to free up Gmail space is to delete everything in your inbox in bulk. Select all messages by checking the box in the top left corner, then press the delete button. (Of course, it’s the button that looks like a garbage can.)

The obvious flaw with this strategy is that you will almost certainly find communications that you wish to save. It’s a good idea to save your receipts if you do a lot of your shopping online. Fortunately, there are a few simple strategies to sort through the chaos and save only what you need.

Clean the Trash

You might discover that your storage hasn’t changed after you’ve deleted the hundreds of emails you’ve sorted out. Even if you’ve put everything in the garbage, you’ll still need to empty the bin. If you simply leave emails in Gmail’s trash, they will be automatically removed after 30 days, unlike your garbage in real life. However, if you want to free up some room, you should take out the trash right now. (You also get an opportunity to double-check that nothing vital was accidentally erased.)

If your Gmail left sidebar isn’t already showing all of your mail folders, click “More” to expand the menu. You’re looking for Trash, an old buddy of ours. Go to the top of the list and select “Empty trash now” once you’ve viewed the trash. Everything will be lost in the digital abyss. Finally, you may enjoy all of your newly acquired space.

Clean it Up Automatically

The Storage Management tab can give you a decent idea of what’s using up space. You can preview deleted emails that haven’t been removed yet, spam, attachments, and other huge files from there.

Click into each column to inspect the items Google thinks you should get rid of, then remove them one at a time or tick the “All items” button in the upper-left corner to go nuclear.

Given Google’s usual UI talents, I find the interface for this to be uncharacteristically clumsy, so let’s head straight to Gmail to do things a little more carefully.

Delete Large Attachments

To access the advanced search option in Gmail, click the little downward arrow on the far right of the search box. We may fill out a number of fields here, but the one we’re searching for is the “Size field” around halfway down. Let’s go with 15 MB, which is on the verge of becoming a storage-hungry message.

You’ll see a list of all the emails you have with attachments totaling 15 MB or larger if you click the blue search button.

This view is far more user-friendly than the Google One auto-clean view. Based merely on the senders, you’ll have a very decent notion of which communications you should save and which you can safely torpedo at a look.

Select the emails you want to delete by checking the boxes next to them, then clicking the garbage can icon in the row of icons at the top of the messages list.

To completely clean out these messages, you’ll need to “empty” the trash, which frees up storage space. In the left sidebar, click “Trash,” then the “Empty Trash now” link. You can alternatively wait 30 days, at which point the garbage will be automatically emptied.

Delete Unnecessary (Old) Emails

Another simple technique to free up space is to delete old emails that you no longer need.

Set the “Date within” option to something like within one year of the second year when you first opened your Gmail account using the same drop-down from the search box. It will then search backward and forwards a year.

You’ll see that the search box now states “after:2006/1/1 before:2008/1/2.” To generate a wider range for yourself, manually change the before and after years.

You probably don’t want to delete every single email you receive over the course of a few years, and going through all of these communications to decide which ones to delete would take an eternity. However, there is a quick way to delete messages that weren’t significant to you at the time and aren’t likely to be essential to you now.

Click the left-most icon, which looks like a square with a dash in the middle, above the messages list, where all the icons are located. Select “Unread” from the dropdown menu, and checks will appear in all the emails you never bothered to read back when. Delete them, empty the trash, and go about your business.

Bury Down the Bulk Mail

It’s probable that your inbox is a dumping ground for bulk mail you either never asked for or don’t care about anymore unless you’re hyper-organized about email, hyper-vigilant about unwanted communications, or both.

A simple search for “unsubscribe” in the search box yields a massive collection of past newsletters, marketing emails, order updates, forum discussions, and whatever else you can think of. This search also allows you to quickly delete old and/or huge messages. You can use the advanced search box to perform your magic: the “unsubscribe” field will already be filled in for you.

This is also a fantastic method to read through your recent communications and see which email lists you’re subscribed to, as well as unsubscribe from any that you don’t find useful. After all, every message you keep out of your inbox means one less message you’ll have to deal with later.


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