After a job interview, you might feel overwhelmed with questions. Did I get the job? What did they think of me? Did I answer that last question correctly? If you’re still stuck on these questions after your interview, don’t panic. The follow-up email is your chance to really shine!
In this article, we’ll discuss how to write a follow-up email after an interview no matter what the circumstances. We’ll cover when and how to send it, what to include, and some examples you can use as templates.
Fill in the Gaps in your Interview
The follow-up email is an opportunity to fill in the gaps of your interview. Mention any unanswered questions from the meeting, or ones that were raised but not answered. You can use this as a segue into asking for feedback on your performance:
“I was hoping we could discuss some of my answers from our interview today. I’d love to hear how I can improve my communication style going forward.”
Ask for feedback on the company itself: “I enjoyed learning about X Company during our interview yesterday.”
Ask for feedback on the position: “I’m still very interested in learning more about this role at X Company,” followed by an explanation of why it’s appealing, sort of an elevator pitch.
Be Diplomatic and Humble
The advice above is pretty straightforward, but it’s important to remember that you should be diplomatic and humble when writing your follow-up email. For example, don’t brag about your accomplishments or use arrogant language.
You also want to avoid being too eager and desperate by not sending an email two hours after the interview ende, even if you’re dying of anticipation. Similarly, don’t be too casual or informal in how you communicate with a prospective employer; this type of tone can come across as unprofessional.
Finally, don’t include any profanity or other vulgar language in your email—despite what some may think, using “the F-word” won’t help make a good impression on potential employers!
Do Not Spam the Employer
Do not spam the employer with follow-up emails. You should send one email and only if you have something specific to say, like an offer from another company or a question about when they expect to make a decision.
If you are asked to wait two weeks for an answer, complete the waiting period before sending a follow-up. However, if you have an offer from another company and you prefer this company, you can inform them about it.
Do not send generic emails! A generic email will get deleted almost immediately because it is just noise in their inboxes—and often won’t even be read by the person who interviewed you even though it was addressed directly at them!
Do not send resumes as follow-up emails after interviews. They will likely end up being ignored (or deleted) because they aren’t personal enough and don’t contain anything new or exciting enough for employers to want to spend time reading them.
Try to Make it Short and Concise
If you are writing an email follow-up, try to make it short and concise. You want to be polite and use the right tone. A good way of doing this is by using a conversational tone throughout your message.
Be clear about what you say so that the recruiter doesn’t have any doubts about what you want from them. The more concise your message is, the better chance there is that your point will get across effectively!
At this point, you should have enough information to write a follow-up email. But if not, don’t worry about it! You can always draft several versions before sending them out, but here is a rundown for you:
- Try to maintain a conversational tone throughout the email to avoid being deemed as unprofessional
- If asked to wait for a certain amount of time, do so unless you have an offer from another company
- Be polite and keep your follow up short, along with being clear as to what you are asking from the recruiter: which is an update on your recruitment process