Top 6 Efficient Ways To Manage Multiple Email Accounts in 2023

There can be multiple reasons an individual would want to set up more than one email account. It is, in fact, wise to separate your email accounts if you have an impactful online presence or run a business. This separation is an efficient method to avoid sending emails to the wrong people. Not to mention, it will also allow you to avoid any embarrassing moments by sending the wrong message to a recipient. However, before you consider creating more than one email account, it is advisable to inventory the inactive email account you no longer use. 

People usually create multiple email accounts to protect their identity, especially if they want to subscribe to newsletters, social media platforms, forums, and other online activities. Nowadays, more people are opting to create multiple email accounts. According to a Lifewire report, online users have 1.75 email accounts on average. The number is more than the users themselves. 

However, if you’re considering creating another one for yourself, managing them can become a hassle, especially if you don’t have the time or tech-savviness to do so. With that in mind, let us look at a few efficient ways to manage multiple email accounts down below.  

Frequently Check Your Emails

You will have to lessen the time you spend checking and responding to your emails if you’re looking to increase productivity. However, instead of checking all your emails in one go, consider checking them more often at regular intervals. When you frequently check and respond to emails, you will reduce the time being eaten up. After all, when you have multiple email accounts, there will be more emails to check. Meaning more time will be required to manage them efficiently.

That said, before creating another new email address, consider noting down its credentials and allotting a checking time to fit it into our detailed schedule. For instance, you could check one email account in the morning, one at lunch, and hopefully the last before going to bed. Whatever the case, avoid going through your emails in one session; it’ll probably drain you mentally and suck the productivity out of you.  

Utilize Multiple Internet Browsers for Various Email Accounts

Nowadays, tons of email browsers are available for Windows, Mac, and mobile platforms that you can install to make email management a whole lot easier. Not to mention, browsers such as Safari and Google Chrome allow you to open multiple tabs simultaneously. With that in mind, dedicate a different internet browser for a particular email account. For instance, you can log into one on Google Chrome and to another one on Microsoft Edge. 

What’s more, you can also set up one email account on your mobile phone and one on your PC or tablet. Doing so will allow you to cut down the time it takes to check multiple accounts on one internet browser. Signing in and signing out can become quite a hassle. Also, if you want to check a specific ID, you’ll know what browser to pen or device to access.

Forward Emails From All Your Accounts to One Master Account

To improve productivity further, consider setting up a master email account and forwarding all the emails from the other ones to it. Doing so will give you the ability to view all your emails through one centralized email account. However, one disadvantage is that replying to emails through this method means that your email responses will use the master email account’s address. 

What’s more, such an approach isn’t ideal if you’re setting up multiple email accounts for different businesses. However, it is up to you whether you decide to take such an approach or not. Integrating all your email accounts into one centralized location will allow you to save the time you have to put in to view emails. 

Utilize a Dedicated Email Client

Another surefire and effective way to manage multiple email accounts is to use a dedicated desktop email client. There are tons of email clients available these days, and performing a Google search will present you with plenty of options to choose from. Some dedicated email clients include Mailbird, Thunderbird, Microsoft Outlook, GoogleMail, and much more. 

Furthermore, these email clients usually come with a companion smartphone app that allows you to view and manage your email account via your mobile devices. All you need to do is add your email accounts on the app, and you can easily switch between accounts at the touch of a screen. These email clients also provide you with notifications whenever you receive a new email, for all email accounts, of course. 

Create Filters And Folders for Your Email Accounts

Whether installing a mobile/desktop email client or using a browser to access your email accounts, you have to remain organized in both cases. You can accomplish this by creating folders like you usually would for the media on your PC or Mac. Moreover, it is also wise to apply filters to all your email accounts to automatically sort your emails. Such an email filling system is perfect for keeping yourself organized while making email account management a lot easier in the process. 

Don’t Sign Up for Every Newsletter, Blog, or Website You Can Find

You will probably end up opening your internet browser, email accounts, or social media account hundreds of times. Meaning, there will come a time you might sign up for newsletters or blogs from your favorite online businesses to remain up-to-date with products updates and company news. 

While this might feel okay at first, there will come a time when your email accounts will be full of newsletters and blogs that you no longer want to read or view. So, do yourself a favor and don’t sign up for every business newsletter or blog you find online. It will make email account management a little more hassle-free.  


Being a multiple email account holder means you are now part of a 4.4 billion email account user community. So, in simple words, don’t consider yourself alone. This article mentions a few tips to make managing multiple email cunts easier. Allocate time slots to read and reply to emails on each account separately. Use various browsers, devices, and clients to manage different accounts. Or use an email service provider that allows sign-ins from multiple accounts. Last but not least, avoid punching your email into every box that says “subscribe.”

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