How To Save Outlook Emails To Hard Drive? – Step By Step Guide

In 2021 modern fast-forward life without using the office outlook, almost 80% of the work will not be completed. Microsoft Office is the best office management system where the system automatically stores all the files and the backups for future uses. The best part of the Microsoft outlook is that you can access any file at any time from this comfortable area.

Fastest Workaround – Outlook Converter

Through Microsoft outlook, not only all your documents are going to be stored in an organized way. The best characteristics are you can simply store the emails as the documents on your PC and store the files for your future PC. And when you can take the backup from your Microsoft Outlook, you do not have to open the outlook every time. Without opening up the outlook, you can simply go through the documented emails.

Do you know how to take the backups of the emails from your outlook? Let’s take a look and learn how to take the backup from your Office outlook. Follow the step-by-step guide to save outlook emails to the hard drive in detail. 

Also, Read – Cannot Start Microsoft Outlook

Step By Step Guide For Saving Outlook Emails To Hard Drive [Updated In 2021]

Most often, the users have to take the backup of their mails to keep data as the record. For this reason, for better flexibility, the Microsoft office outlook is incorporating these features.

When you want to take the backup of your emails, the outlook backup software is pretty effective in performing the task. In addition, if you do not have an IMAP exchange account, you can use the backup software for exporting. 

But when you have the functioning data backups with the IMAP or the exchange account. Your company, which is holding the account, is responsible for keeping your data intact. And they give assurance for the availability of the email data.

Here is the step-by-step guide to saving outlook email to the hard drive.

Step 1: 

If you are using an Exchange or the IMAP account. The IMAP account automatically receives and archives your email. If you are currently having an IMAP or an exchange account, Do check once, and you will see all your emails are automatically stored there. And you can use your emails from there as documents. From the admin account, you can archive the emails.

Step 2: 

If you want to back up the message folder locally, You can simply use the auto-archive options to export and import. First, you have to export the items to the .pst file, and with the importing, you can store the file for future uses.

Step 3: 

For export and import, you have first to open the outlook files options. From the outlook files, options open the import and the export options from the files.

Step 4: 

When you choose the export and the import options, you have to choose which file you want to export. The files are going to show in the list. Among this list, you have to choose the correct file which you want to export.

Step 5:

After choosing the file then start exporting and click on the next to finish the task.

Step 6:

Select the outlook data file in the .pst version from the list and click on the next option. Now, just follow the next step for more details.

Step 7:

Then, you can see the multiple mail folders stored on your account on your screen. Next, you have to choose the correct mail folders from the list and start exporting the folder.

Step 8:

Choose the email folder. And select the destination to store the backup of the file. This is the last process to finish your task. If you already have the file name in the same name, you can replace the duplicate items for your backup storage locations on your PC drive storage options.

Wrapping It Up:

When you are using the office outlook for your regular office uses. Mail backups are always required to keep the data record. For this, the best way is to open an IMAP account. If you do not have an account, then use the external software to export and import. But when you have an IMAP account, export importing will be very easy as the account automatically receives the data of your emails. So how are you taking your email backups? Do not forget to share your opinion in the comment sections.

Author Bio: 

Jais Frank is a freelance content writer and enthusiastic blogger. He is the co-founder of RSLonline. He contributes to many authority blogs such as Emblem Wealth, Top Preference and Big Jar News. He also likes to write in many international magazines and journals.